Author: Gary O. Bartlett, Executive Director
Voter Notices
In addition to procedures already in place, you are directed to post an 8.5” x 11” “Voter Alert” at the registration desk in every polling place. Attached are signs for your use, depending on whether the voting place uses iVotronic or M100 voting equipment. Instruct precinct officials working at the registration desks that they must tell every voter: “Please read the Voter Alert and, if you experience any problems voting, let a poll worker know and we will help you.”
Incident Reports
You have already received incident report forms for use at the precincts. (Copy attached) The purpose of sending them to you again is to reiterate the importance of completing a report for any complaints about the voting process or equipment, specifically including complaints regarding the iVotronic voting machines. If the complaint involves a voting machine, note the machine’s serial number. Note the voter’s name and approximate time the voter voted. Copies of all incident reports should be sent to Don Wright, General Counsel, as they are generated. All incident reports must be forwarded to Mr. Wright by the close of business on Nov. 12, 2012, and the originals preserved until you are notified otherwise.
Preservation of Records
As you are aware, you are required to maintain voted ballots and other election day records after the election. With respect to iVotronic voting equipment, we reiterate that you must keep, without discarding or erasing, the data on or in the PEB cartridges, the Vote Image Log, the machines and their other internal memory devices, their associated paper RTAL rolls, and data stored in the Unity system. In addition, preserve information on the attached list if it is not otherwise covered in the preceding sentence. Contact this office if you have any questions about the data that must be maintained. We will notify you when such records are no longer subject to this requirement for this election.
Your hard work and commitment are appreciated.
[Download the PDF below for incident report and voter notices attachments.]
↓ Procedures for One‐Stop Voting and Election Day: Numbered Memo 2012-24 (PDF)